Approving Vs. Rejecting an Expense Report

Approve:  If an expense report upholds your company’s Reimbursement Policy and you have verified receipt amounts/provided documentation, the expense report is ready to be approved.

Reject:  If there are any discrepancies with the expense report, reject it.  A text box will appear where you can note any adjustments the candidate needs to make before submitting it again.

Common reasons to an expense report is rejected:

• Receipt dates do not match dates of interview

• Missing information

• Reimbursement amount is above policy limit

• Etc.

Why can I only reject the entire expense report?

This is one of our most commonly asked questions.  We found rejecting part of an expense report actually creates more work for the candidate and for your Team.  It also leads to confusion for the requester who might be expecting a larger reimbursement.  By approving in whole, you reduce the confusion and there is only one expense report to manage.